Digital Pet Record: Manage Vet Appointments, Vaccinations & Exams
Medical note
These guide articles do not replace veterinary advice, diagnosis or treatment. If anything is unclear, or in case of acute symptoms or an emergency, please contact a vet, an emergency veterinary service or an animal hospital immediately.
Vaccination cards, invoices, reports, medication schedules: For most pet owners, these are scattered across folders, emails, and notes. A digital pet record brings everything together – and reminds you in time.
If you own a dog, cat, or horse, you'll accumulate a surprising amount of paperwork over the years: vaccination cards, deworming certificates, reports, prescriptions, invoices, and insurance documents. It's easy to lose track of everything, and it can become stressful, especially when switching vets or during an emergency. A digital pet record solves precisely this problem: all health data, appointments, and documents are stored in one place, accessible from anywhere, and won't be forgotten.
What is a Digital Pet Record?
A digital pet record is the electronic version of the classic health folder. Instead of collecting vaccination cards, lab printouts, and invoices in a binder, you record all information digitally – structured per animal and accessible on your phone at any time. A complete pet record includes master data (breed, date of birth, microchip number), vaccinations, deworming, vet visits with diagnoses, medications, allergies, weight, and costs.
Paper Folder vs. Digital Pet Record: A Comparison
| Situation | Paper & Memory | Digital Pet Record |
|---|---|---|
| Next vaccination due | Check the vaccination card – if you remember | Automatic email reminder before the appointment |
| Weekend emergency | Folder is at home | All findings and medications immediately on your phone |
| Changing vets | Copy and send documents | Export record as PDF and share |
| Medication schedule | Notes on the fridge | History with dosage and period documented |
| Holiday with pet | Search for EU pet passport | Documents digitally available, checklist included |
| Second pet / Family | Everyone manages their own notes | Share pet record with family or sitter via access sharing |
Manage Vet and Vaccination Appointments Digitally
The biggest practical advantage: appointments manage themselves almost automatically. You simply enter when the next vaccination, deworming, or check-up is due – and a reminder arrives automatically. Here's how it works in Fellplaner:
- 1Create a pet profile (dog, cat, or horse) – the first pet is free.
- 2Enter vaccination, deworming, or vet visit appointments with due dates.
- 3An automatic reminder email will be sent three days beforehand – for recurring appointments with a fixed interval.
- 4After the visit: Add findings, medications, or invoices directly to the record – even via photo scan.
The Digital Vaccination Card: Immunization Protection Always Handy
The vaccination card often gets lost in daily life or is left at home when you need it – for example, when traveling abroad, at the kennel, or at an emergency vet. In the digital pet record, every vaccination is stored with the date, vaccine, and next booster. If desired, AI can simply scan the paper vaccination card and transfer the entries. For travel with pets, the EU pet passport remains the official document – the digital copy is a practical addition for on the go.
Pet Management for Multi-Pet Households, Stables, and Families
Anyone who cares for multiple animals – whether in the family, at a riding stable, or for breeding – knows the problem: Who gave which medication when? A digital pet record can be shared per animal with partners, family, or caregivers. All authorized users see health entries, vets, and appointments in real time – including new entries added after sharing. Only those with appropriate rights can make changes.
Is My Pet Data Secure?
At Fellplaner, your data is stored on servers in Germany, is not sold to advertising networks, and belongs to you: You can export everything or delete your account and data at any time. Images and documents are stored privately and only made available via time-limited, signed links.
Frequently asked questions
How much does a digital pet record cost?
At Fellplaner, the first pet (dog, cat, or horse) is permanently free – including appointments, reminders, and health records. Multiple pets, AI scans, and family sharing are available with a Pro subscription or a one-time lifetime access.
Does the digital pet record replace the paper vaccination card?
No. The paper vaccination card or EU pet passport remains the official document, for example, when crossing borders. The digital pet record is a practical supplement: always with you, with reminders for due boosters.
Can I manage vet appointments for multiple pets?
Yes. Each pet has its own record with its own appointments, vaccinations, and medications. In the calendar, you see all pets together, and with family sharing, you also see entries from shared individuals.
Does the digital pet record also work for horses?
Yes. For horses, there are additional appointment types such as farrier, dental treatment, saddle fitter, and training, as well as a foal calendar for breeders.